Application for Changes (HDB Commercial Properties)

Housing & Development Board (HDB)

Application Details

HDB Commercial Tenants may apply for change in trade/partner(s)/business mode, transfer, assignment or renting out their properties. HDB Commercial Owners may apply for renting out their living quarters.

FAQ

Do I need to apply for this licence?
Tenants may submit online application for changes in their HDB Commercial Properties. This includes changes in the tenancy with HDB for e.g. change of trade, change of partners, change of business mode, renting out of living quarters or part of the trading area, change of (Sub)Tenants (living quarters or trading area) or assign the premises to another party.
For Change of Company Name (with no change in UEN and no change of partners / shareholders or shareholding), you may submit an update form to HDB.
HDB Commercial Owners may submit this application if they are renting out their living quarters to new occupants from 1 May 18.
What conditions do I need to fulfill?
Please read the Terms & Conditions for Application for Changes (HDB Commercial Properties).
How soon can my application be processed?
The processing time frame is within 1 to 14 days upon HDB's verification of the information as declared in the online application and receipt ofsupporting documents.
How much is the application fee?
Non-refundable administrative fee of $107 or $214 (inclusive of GST) shall be payable depending on the type of application.
Who can I contact for further details?
You may call HDB Commercial Hotline at 1800-8663073 or submit your enquiry via HDB Feedback Form. You may also write in to:
Properties & Land Group
Housing & Development Board
480 Lor 6 Toa Payoh
Atrium 3rd Storey HDB Hub
Singapore 310480
Who is the applicant or 3rd party filer?
The applicant is the existing tenant or proposed tenant (For assignment / transfer applications only). 3rd party filer refers to other parties apart from the existing or proposed tenant e.g. an agent, acting solicitor or proposed (Sub)Tenant, 3rd party filer should provide an authorisation letter from the existing or proposed tenant as a supporting document. For assignment application, authorisation letter from the assignee is also required for 3rd party filer.
Where do I get the 3rd Party Authorisation Letter?
There is no prescribed format. 3rd party Authorisation Letter refers to authorisation letter from the existing or proposedtenant for 3rd party filing e.g. agent / representative or proposed (sub)tenant who is submitting application on behalf of the former. For assignment application, authorisation letter from the assignee is also required for 3rd party filer.
If I rent (i.e HDB tenant) or own (i.e HDB owner) of a HDB shop with living quarters, do I need to apply to HDB to rent out my living quarters?
If you are a tenant who rents a HDB shop from HDB or owner of a HDB shop, you are required to submit an online application to rent out your living quarters. From 1 May 2018, the occupancy cap for 3-room and larger living quarters being rented out is six persons. The cap for 2-room and smaller living quarters is 4 persons.

Documents Needed

All types of applications

Authorisation Letter from all existing tenants/owners(i.e. the sole proprietor, all partners, authorized Company Representative or Authorised Office Bearer) and all proposed tenants (if any)stating that the filer/applicant is authorized to submit the online application on their behalf. Please also state the details of the type of application (e.g. Change Mode of Business/Change of Partners/Transfer to Next-of-Kin) in the Letter of Authorisation.

Assignment

Copy of NRIC of Sole-Proprietor/Partner/authorised representative for Pte Ltd Co (Assignor & Assignee)
Updated Copy of ACRA business registration printout (Assignor & Assignee)
For Pte Ltd, Company's/Director's Resolution (Assignor & Assignee) and Memorandum/Articles of Association (Assignee)
For Societies, a List of Authorised Office Bearer(s) (Assignor & Assignee) and Constitution (Assignee)
For Assignee who is taking over the premises and will continue to rent out to the current (sub)tenant, both the Assignee and the (sub)tenantare to give a written confirmation regarding the continuation of their rentalat the premises.
Assignee's confirmation that they are aware they will not be allowed to assign the premises in future.
For premises let out with specific trade conditions e.g. no sale of liquor, no change of trade/use etc, the assignee must provide written consent to comply.

Change Mode of Business/Transfer to Next-of-Kin/Transfer to Holding or Subsidiary Co

Copy of NRIC of Sole-Proprietor/Partner/ authorised representative for Pte Ltd Co (Existing & Proposed Tenant)
Copy of up-to-date ACRA business registration printout (Existing & Proposed Tenant)
For Pte Ltd, Company's/Director's Resolution (Existing & Proposed Tenant) and Memorandum/Articles of Association (Proposed Tenant)
Copy of Marriage Certificate/Birth Certificate (Existing or Proposed Tenant who are Next-of-Kins)
For premises let out with specific trade conditions e.g. no sale of liquor, no change of trade/use etc, the assignee must provide written consent to comply.

Change of Trade

Copy of NRIC of Sole-Proprietor/Partner/ authorised representative for Pte Ltd Co (Tenant)
For Pte Ltd, Company's/Director's Resolution (Tenant)
If the proposed trade is Cafe/Family Restaurant/Sale of Takeaway Food/Beverages/Coin-Operated Laundry Shop, please also submit :
- Proposed Layout Plan (with dimensions and legend)
- 3D Perspective Plan (for family restaurant)
- Details of proposed operation (e.g. electrical loading required, experience in similar business operations including existing outlets in other location, etc)

Renting Out of (Living Quarters for residential use) - New Application / Change of (Sub)Tenant

Copy of NRIC of Sole-Proprietor/Partner/authorised representative for Pte Ltd Co [Tenant/Owner and(Sub)Tenant].
Copy of up-to-date ACRA business registration printout (Tenant/Owner). If (Sub)Tenant is a Company, please also submit a copy of its up-to-date ACRA business registration printout.
For Pte Ltd, Company's/Director's Resolution (Tenant/Owner)
Copy of (Sub)Tenant'/Occupiers' Work Permits*/Employment Pass/S Pass/Student Pass/Dependant's Pass with validity of at least 6 months. (to be produced upon request by HDB)
*Work Permit Holders from Construction, Manufacturing, Marine and Process sectors must be Malaysians.

Renting Out Part of (Trading Area) - New Application / Change of (Sub)Tenant

Copy of NRIC of Sole-Proprietor/Partner/ authorised representative for Pte Ltd Co (Tenant & (Sub)Tenant)
Copy of up-to-date ACRA business registration printout [Tenant and (Sub)Tenant]
For Pte Ltd, Company's/ Director's Resolution (Tenant)
Layout Plan (with dimensions and highlighting the area to be rented out)and details of proposed operation.

Note : Please note that the above list is non-exhaustive, HDB may request for additional supporting documents for processing of the application.